🇪🇸 SES.HOSPEDAJES: Legal Authority Reporting with ChargeAutomation

If you manage a hotel, vacation rental, apartment, or other accommodation in Spain, you may be required to collect and communicate guest and reservation information to the Spanish Ministry of the Interior through SES.HOSPEDAJES.

ChargeAutomation helps streamline this process by collecting the required guest information during online check-in and submitting the available data to SES.HOSPEDAJES automatically.

⚠️ Important: ChargeAutomation provides tools to help you meet your reporting workflow requirements. Your business remains responsible for determining its legal obligations, collecting accurate guest information, maintaining the required records, and ensuring your SES.HOSPEDAJES account and configuration are correct.

With the SES Hospedajes integration, you can:

👤 Collect guest information during online check-in
📋 Collect information from all required guests
🔄 Automatically submit guest and reservation data to SES.HOSPEDAJES
⚡ Submit required data without manual entry
📊 Monitor legal-authority status from your bookings
🔁 Resubmit information when relevant booking or guest details change
🏠 Manage multiple properties from ChargeAutomation
📋 Copy authority credentials between properties when applicable

Spain's Ministry of the Interior operates SES.HOSPEDAJES as the electronic platform for the registration and communication of accommodation-related information under Royal Decree 933/2021.

The typical workflow looks like this:

📅 Booking
↓
​👤 Guest completes online check-in
↓
​📝 ChargeAutomation collects required guest details
↓
​🔍 Guest/reservation information is validated
↓
​🏛️ ChargeAutomation submits the available required information to SES.HOSPEDAJES
↓
​📊 Submission status is recorded
↓
​🔁 Updated information can be resubmitted when required

This removes the need to manually copy guest information from every reservation into the authority system.

The Spanish Ministry of the Interior states that the obligations under Royal Decree 933/2021 apply to people and businesses carrying out accommodation activities in Spain, including professional and non-professional activity, as well as certain intermediaries.

The Ministry also states that accommodation providers must:

📋 Maintain the required guest records
👤 Collect the required traveler information
📤 Communicate the required information electronically
🗂️ Maintain the required records

The exact obligations can depend on your activity and circumstances.

👉 Always confirm your specific legal obligations with the Spanish authorities or a qualified legal professional.

Make sure you have:

Your accommodation must be registered with the Spanish Ministry of the Interior before you can use the reporting system.

You will need the credentials and establishment information provided when your business was registered.

Your ChargeAutomation Guest Journey must collect the information required for your reporting workflow.

Each property that needs to report guest information should be configured separately in ChargeAutomation.

Inside Authority Reporting:

ChargeAutomation will validate the credentials and attempt to establish the connection.

You should see: Connected to Hospedajes SES

If the connection fails:

For SES.HOSPEDAJES reporting, it is important that your Guest Journey is configured to collect information from the guests who are required to provide it.

Go to: Settings → Guest Journey Editor → Collect Basic Information From Guest(s)

👥 Who is required to complete the details?

✅ All Guests (Adults, Children and Babies)

✔️ When is online check-in considered completed?

✅ When all required guests complete it

This configuration ensures ChargeAutomation collects information from all guests included in the reservation rather than only the primary guest.

During online check-in, guests can provide the personal and identification information required by your configured guest-registration workflow.

Depending on the applicable requirements, this may include information such as:

👤 First name
👤 Last name
🪪 Identification/document number
🌍 Nationality/country
📅 Date of birth
📆 Document expiration date
📞 Contact information
🏠 Address information
💳 Reservation/payment information where applicable

The exact data required depends on the applicable legal requirements and the information covered by the SES.HOSPEDAJES reporting framework.

The Spanish Ministry of the Interior publishes the applicable requirements and official guidance.

Once your property is connected and the required guest information has been collected:

👤 Guest completes check-in
→
​📋 Data is collected
→
​🇪🇸 Data is submitted to SES.HOSPEDAJES
→
​📊 Submission status is recorded

ChargeAutomation's current Spain integration supports native PV (Parte de Viajeros) reporting as part of the guest check-in workflow.

The Ministry of the Interior states that required communications must be made immediately and, in any event, no later than 24 hours from the relevant triggering event specified by the regulation.

💡 Tip: Make sure your guests have enough time to complete online check-in before the relevant reporting deadline.

You can monitor the status of authority reporting from your ChargeAutomation bookings.

ChargeAutomation has also added Legal Authority Status visibility to the Booking Listings Page to make compliance monitoring easier.

Guest or reservation information can sometimes change after the original submission.

For example:

✏️ Guest name changes
📅 Reservation dates change
👤 Additional guest information is added
🏠 Rental information changes
📝 Other reportable reservation details are updated

ChargeAutomation supports resubmitting authority data when guest or reservation details are updated.

⚠️ If information changes, make sure the updated information is correctly reflected in the booking before resubmitting.

If multiple properties use the same SES.HOSPEDAJES credentials, you can use the Copy Credentials option to replicate the configuration to other properties.

🔐 Security tip: Only copy credentials to properties that belong to the same authority account and should legitimately use those credentials.

Before relying on automated reporting, complete a test booking.

☐ 📅 Booking appears in ChargeAutomation
☐ 👤 Guest receives the online check-in link
☐ 🪪 Required guest information can be completed
☐ 👥 All required guests can complete check-in
☐ 🇪🇸 SES.HOSPEDAJES connection is active
☐ 📤 Submission is triggered successfully
☐ 🟢 Legal Authority status updates correctly
☐ 🔁 Updated information can be resubmitted if necessary

ChargeAutomation can automate the collection and transmission workflow, but the property/operator remains responsible for the accuracy and completeness of the information submitted.

The Spanish Ministry of the Interior states that accommodation providers are responsible for the accuracy of the data included in traveler records and that the information must correspond with the documents or systems supporting the guest's identity.

Make sure your Guest Journey collects accurate information and that guests have an appropriate opportunity to review and provide their details.

Authority Reporting is priced according to the number of rentals connected to SES.HOSPEDAJES:

For the latest official requirements, registration instructions, and legal guidance, refer to the Spanish Ministry of the Interior.

👉 SES.HOSPEDAJES & accommodation reporting:
​Ministry of the Interior — Hospedajes and Vehicle Rental

👉 Official SES.HOSPEDAJES portal:
​SES.HOSPEDAJES — Spanish Ministry of the Interior

👉 Applicable regulations:
​Ministry of the Interior — Basic Regulatory Standards